• Comprehensive Calendar Mastery: Own the CEO's schedule end-to-end. This includes managing high-volume requests for both internal team sessions and external stakeholder meetings (board members, donors, and partners), ensuring travel buffers and "deep work" blocks are respected.
• Leadership Team Coordination: Act as the "connective tissue" for the Leadership Team. You will coordinate Leadership Team meetings, align various executives' schedules for critical decision-making sessions, and ensure that leadership stays synchronized on org-wide deadlines.
• Documentation & Accountability: Attend key meetings to provide expert note-taking and synthesis. You will translate complex discussions into clear action items, assign owners, and proactively follow up to ensure deliverables are met. You will be responsible for keeping the leadership team accountable to their commitments.
• Hybrid Meeting Coordination: Expertly manage the logistics of both in-person and Zoom environments. Coordinate room bookings, catering, and physical materials. Lead technical setup for webinars, manage breakout rooms, and provide real-time troubleshooting for a seamless virtual experience.
• End-to-End Event Management: Lead the planning and execution of internal and external events, including board meetings, leadership retreats, and company-wide town halls. This includes venue sourcing, vendor management (catering, A/V), and on-site (or on-Zoom) day-of coordination.
• Google Workspace: Leverage expert-level proficiency in Google Workspace (Drive, Docs, Sheets, Slides) to create and maintain sophisticated organization and tracking systems for the CEO and leadership team. You will design, implement, and manage systems that provide the CEO with instant, consolidated visibility into project statuses, meeting outcomes, and key leadership priorities.
• Strategic Project Oversight: Support the execution of initiatives by tracking OKRs (Objectives and Key Results) and ensuring multi-stakeholder project follow-through, acting as the "connective tissue" between the executive office and department heads.
• Feedback & Process Evolution: Actively seek and integrate feedback to refine executive workflows. You will proactively identify "friction points" in the CEO's day and implement solutions to solve them.
• Support other teams and projects as assigned.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.